If you are using PowerPoint for presentation, you may have noticed a situation where you want to explain things through a video. If you are explaining a process or steps to do some things a video with narration will be an added advantage for explaining things correctly. If you are teacher and using PowerPoint in classrooms, you may have experienced the difficulty to explain some actual process or working of system. In that time you may wished if you embedded a video available in YouTube could have explain things correctly.  For those persons who want to add videos to power up their presentation will be delighted by seeing this simple technique.

From Microsoft PowerPoint 2010, you can easily embed a video from a file directly into your presentation. If you have an earlier versions of PowerPoint, you can also embed an animated .gif file from the Clip Art library. PowerPoint will support QuickTime (.mov, .mp4) and Adobe Flash (.swf) files when you have installed the QuickTime and Adobe Flash players. To insert a video go to Insert tab, in the Media Clips group. There you can see the Movie and Sound buttons. On clicking Movie button shows  Movie from File and Movie from Clip organizer. Click on Movie from File open up the insert movie box, select a movie file  in Windows media or .avi format.

You can embed a video link or  link to a video from your PowerPoint presentation. If you want to restrict the file size of your presentation, you can link to a video file on your computer drive or to a video file available in YouTube. Here in this case you can link to the YouTube video from the PowerPoint slide that will play when we clicks on the video link.  But bear in mind that it depends on the internet connection available at the time of presentation. If  you have a high speed internet connection available which is enough to play the movie with out any buffering delay. Then you  can stream the YouTube video directly from the Internet. If you are not sure or no access of internet you should download the YouTube video in a supported format (or convert) on to your computer, then embed it as a local file into the slide where you want to add your presentation. After downloading the video as an AVI or WMV file, go to Insert tab, click Movie button and  select Movie from file and and select the video that you want to add. You may noticed a dialog box asking ‘How do you want to start in the slide show?’ . You can choose Automatically or When clicked. If you chose Automatically, the movie begin to play automatically when you reached that slide. If you choose the option ‘When clicked’, the movie will be played only after clicking on the movie. I thought this is more convenient option in a presentation. After adding the movie you can see a preview button in the Movie Tools tab area. You can change the option ‘ Play movie’ from here also. There is also ‘Play Full screen’ and ‘Loop until stopped’ options are available. Drag the video around to position and resize within the slide. You can test the movie using the preview button.

If you are using PowerPoint 2010, you can easily link to an external video or movie file available on your computer from your presentation. If you want to reduce the file size of your presentation, you can link your video instead of embedding it to the presentation. To link a video, go to Slides tab in Normal view, click the slide to which you want to add a video, on the Insert tab, in the Media group, click the arrow under Video (as shown in the below picture) then click Video from File, locate and click the file that you want to link to. On the Insert button, click the down arrow, and then click Link to file.

You can directly link to a video in YouTube or hulu. For this in PowerPoint go to the Slides tab in Normal view, click the slide to which you want to add a video. Open your favorite browser, go to the web site that contains the video that you want to link to, such as YouTube or hulu. Locate the video that you want to embed and copy the Embed code. Then back to PowerPoint, on the Insert tab, in the Media group, click the arrow under Video. Click Video From Web Site. In the Video From Web Site dialog box, paste the embed code, and then click Insert. In PowerPoint 2010, click on the Video icon in the toolbar and choose ‘Video from Online Video Site’ from the drop down menu, a new window will pop up there paste the embed code copied from the YouTube.  To get the embed code from YouTube, click the ‘Share’ button beneath the video player  in YouTube and then clicking the ‘Embed’ button.

If you are using PowerPoint 2007, the process is a bit complicated, first you need to go to Office button, at the end you can find the PowerPoint Option’ click it, then under Popular place a tick mark next to Show Developer tab in the Ribbon and click OK. Now click on the new Developer tab and then click the More Controls icon, select Shockwave Flash Object , draw an area with your mouse where you want the video to be.Copy the URL of the YouTube video you want to embed. Right-click on the field you drew and select Properties paste the YouTube URL (modify the url as  in the format http://www.youtube.com/v/bOcW_VYh_j0).

Tired of using this long way. You can easily insert YouTube videos into a PowerPoint slide using an add-on. All you need to do is to provide the YouTube video URL that appears in the browser address bar, the rest is taken care of by the add-on YTV Wizard. You can download and install the YTV Wizard  from here, it will add a new ‘ YouTube Video’ command to your PowerPoint Toolbar next to the Media Clips group.

You can read this support page from Microsoft to get help to embed videos in PowerPoint. Which method you are using to embed YouTube videos in PowerPoint?


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