The online video meeting is a new trend to organize a meeting and online conferences. If you are responsible for hosting an online video meeting, you have done some planning beforehand. You should find out a convenient platform and arrange a time for you and your team members. You have to familiarize yourself with the video conferencing platform.
Before jumping into an actual meeting you have to test yourself on the platform and think about the activities that you are performing using the platform. You have to learn the tools and features available on the platform to make your meeting perfect. You have to prepare an agenda, so you can start and finish the discussion in time. You can create an agenda in Google Docs and can share it out with the calendar invite. Familiarize yourself with the tools that you can use in your meetings like a whiteboard, screen sharing, drawing tablet, and pen, etc.
Things To Remeber
You have to isolate the meeting from the surrounding noise to ensure privacy. Arrange a background that looks professional (not displaying your personal items) in your camera. You can place it near a plain wall, or near a bookshelf or something pleasant to the eyes. Ensure that your laptop is connected to the power socket, which ensures your presentation won’t suddenly stop when your laptop’s battery drains completely. Make sure your internet connection is stable. Mute your messaging apps, so you won’t get any distracting notifications from any of your gadgets. Close all the not-relevant windows and tabs in your browser and clean up your desktop (if you want to display your desktop files). Adjust your camera angle, test the audio settings, and ensures that your computer volume is at an optimum level, so you can hear others well.
Video Conferencing Tools
There are a number of good video conferencing tools available, most of them have a free version. You can record your video calls in some video conferencing tools. Zoom, Skype Meet Now, Google Meet, Cisco Webex are some good video conferencing tools.
To host a meeting, go to https://zoom.us and click Sign-in. If you do not have a Zoom account, you can create a new one. If you don’t have a Zoom app installed, go to zoom.us and select Host a meeting to start the installation. Open your Zoom app on your desktop and click Sign-in. Login using the Email and password that you have created. Click the downward arrow and select Start with video, then click New Meeting to start the instant meeting. Depends on your need, you can select Start without video or Start with a video button. Click the invite button at the bottom of the meeting window to invite other members to the meeting. You can copy the URL by clicking the Copy URL button to send it to others through an email service.
Anyone with a Google Account can make an online meeting with up to a hundred participants and meet for up to sixty minutes per meeting using Google Meet. You can sign in to your existing Google Account using Gmail, Google Photos, YouTube, or another Google product. To start a new video meeting, log in to your existing Google Account or sign up for a free Google account. You can invite others by sharing the Google Meet link or meeting code, others can join the meeting by clicking the meeting link from the invite, or by entering the meeting code.
You can use your browser to share video, desktop, and presentation with your teammates, customers, and your students. Video conferencing lets you instantly meet with anyone and share HD video and audio across web, desktop, mobile, and other video systems.