For organizations, meetings are important for communication between their team members. Almost all organizations spend much of their time for arranging meetings, and the senior staffs spend half of their time for meeting with their team members. The unnecessary meetings may kills their productivity. To increase productivity, it i necessary to schedule only the necessary meetings and choose the time to avoid wastage of productive time.
To make a meeting productive you should require some tools to arrange things in order and to run according to the timeline on the agenda. Before arranging a meeting, ensures that whether the meeting is necessary, useful, or not. Another task is to ensure everyone should be able to attend the meeting on time. For that, everyone should aware of the time and know the methods of attending the online meeting. Here are some tools that you can use to organize and arrange meetings.
Video Conferencing Tools
Microsoft Teams helps to organize meetings with teams. You can host audio, video and web conference with anyone. Collaborate with your teams using chat, video, voice and healthcare tools.
Google Meet is a video communication app developed by Google. Google Meet allows you to start secure meeting, anyone with a Google Account can create an online meeting with up to 100 participants and meet for up to 60 minutes per meeting. For personal use, if you have a Gmail, Google Photos, YouTube, or another Google product, you can sign in to your existing Google Account to start a meeting. For business user, if you’re already have a G Suite account, you can use your existing G Suite account.
Zoom is a popular video conferencing solution with real-time messaging and content sharing feature.
Cisco Webex Meeting
Webex is a video conferencing system from Cisco. You can join a meeting by clicking your link to join the meeting. You can share your screen with others. You can also schedule and join meetings from where you work.
Logmein allows you to join, host or manage a video, audio or web meeting from a conference room, your desk or a remote location using your Mac, PC or mobile device.
Do you face difficulties to organize a meeting? Don’t want to send hundreds of back and forth emails to know the availability of a team member. Don’t want send another ‘When can you meet?’ email to your team members. There are some specific tools to help you to organize a meeting.
Appoint.ly allows you to schedule a meeting by providing the meeting name, duration, your availability and other details. You can share your personalized Appoint.ly link with your attendees through message or email.
Calendly can connect with up to six of your calendars to automatically check availability and help to connect with your best contacts, prospects and clients. It can automatically distribute meetings to your team based on availability, priority or equity.
Doodle allows you to create free polls to find the best meeting time. You can limit the number of votes per participant.
Rally allows to to create a page for your upcoming event and share it with your friends. You can discuss the details of the event with your friends on the event page and let everyone know which dates best work for you, so that you can find a common date to host your event.
There are a number of online calendar apps offering same features. FreeBusy, Woven, etc. are some of them.
Planning and Note Taking apps
In this computer age, you don’t want to go with a pen, a sheet of paper or a book to write down the notes. There are a number of apps helps you to take clear meeting notes that are ready to share with your team members. Notion, Evernote, Onenote, are some of the popular note taking apps.